Have each staff member finish packing personal workspaces.Ĭongratulate yourself and your team! Hopefully, all of that advance planning made for a smooth move.Make sure everything is marked with a colored label and destination for the new office.While this can be as small as a packet of chocolates, it will help to lift spirits during the transition. Order something small for each staffers’ desk as a “Welcome to your new space” gift.Check preparations at the new site, including heating, air-conditioning, and ventilation IT, telephone, broadband, furnishings, and supplies.Photograph the old office, so you have records of its condition should any problems arise with the movers or landlord.Give employees their new address and telephone numbers. If you’ll be expecting employees to work from home on the day of the move, let them know so they can make any necessary arrangements. If any employees will be on vacation or leave during the move, let them know when and how to pack up their things. Communicate to office staff when they will need to have their desks packed up and the procedure for doing so.Color-coding boxes for the move will make the removers’ job cleaner and spare your staff misery at the other end. Order packing supplies, like crates, tape, and labels.Check that all supplies and furnishings have been ordered, and that the orders are proceeding as they should.Two months allows plenty of breathing room for changes and additions. Be braced to hear “Oh, we forgot this” or “That isn’t in an ideal spot.” Don’t panic. Share the details of the move with your entire staff, getting them in an active preparation mind-set.Yes, you could wait, but they’ll have plans to make as well, and showing them courtesy at this stage increases the likelihood that they’ll do the same for you as the moving date nears. Let your landlord know that you’ll be moving.Contact internet, telephone, and other providers, and schedule transfers and installations.This is the time for each department to voice concerns and needs, communicating directly with those who will be physically handling the move. Have the removers in for a walk-through, making sure they are aware of everything that needs to be moved.BAR’s Code of Practice has been approved by Trading Standards, providing another layer of security and oversight. BAR has more than 450 members-many of them experienced commercial movers. The best way to find a reputable company is to go through the British Association of Removers (BAR). Most buildings have limited hours for parking and use of freight lifts. Review the policies and procedures for moving into your new office space and out of your old one.Take a thorough inventory of everything that will have to be moved, everything that will be disposed of, and, if applicable, everything that will go into storage.If you’re hiring once you move, factor new employee’s tasks and needs into the plans for layout and purchasing. Review what and whom will move to the new office, and who’s responsible for overseeing what. Set forth what to buy for the new location, from tea mugs to desks. Have a sit-down meeting with the key players in your office.You will likely need to revise this number as you get quotes, but it’s a good idea to start with a number you’re comfortable with. Add up all the associated costs for transferring everything to your new office, including movers, IT specialists, and new furniture. If it’s a raw space, this is when you’ll need to work with an architect on planning, so you’ll have time to acquire building permits and complete construction before moving day. This is a good time to start thinking about how you want your space laid out. Pick someone from each department to specify their team’s needs, concerns, and priorities.
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